Contacting elected officials is one of the most direct and effective ways to participate in democracy. Whether you want to voice support or opposition to legislation, request help with a government agency, or share concerns about local issues, representatives at every level of government — federal, state, and local — are accessible to constituents.
9 steps across 1 sections
1. Steps Process
- Identify your representatives — Use usa.gov/elected-officials to find officials at every level. Enter your address to find your US Senators, US Representative, state legislators, governor, and loca...
- Choose your issue — Focus on one specific issue per communication. Research the issue, know the bill number if applicable, and understand the official's current position.
- Select the most effective contact method — In order of impact: (1) In-person meeting at the local district office, (2) Phone call to the district or DC office, (3) Personal letter or email, (4) Att...
- Craft your message — Start by identifying yourself as a constituent with your full name and address. State the specific issue or bill number. Share a brief personal story about how the issue affect...
- Make a phone call — Call the district office (closer to the official) or DC office. You will likely speak with a staffer who logs your position. State your name, that you are a constituent, the iss...
- Write a letter or email — Use the official's preferred contact form (usually on their website). Personalize your message — original letters are far more impactful than form letters. Use proper salu...
- Request an in-person meeting — Contact the scheduler at the district office to request a meeting. Prepare a one-page leave-behind document summarizing your position. Bring personal stories and data.
- Follow up — Send a thank-you note after meetings or positive votes. If the official voted against your position, respectfully express your disappointment and reiterate your case.
- Build an ongoing relationship — Attend town halls, engage regularly on issues, and maintain contact. Officials pay more attention to constituents they hear from repeatedly.
Common Mistakes
- Not identifying as a constituent
- Being too general
- Being rude or threatening
- Only contacting when upset
- Assuming social media is sufficient
Pro Tips
- Staffers are the gatekeepers and influencers
- Call during business hours (9 AM - 5 PM) for the best chance of reaching a st...
- Handwritten letters stand out in an era of email and form letters and are mor...
- Town halls and community events are excellent opportunities for face-to-face ...
- Coordinate with others in your community to have multiple people contact the ...